How Team Stores Work: Custom Apparel for Schools, Teams & Clubs

If you run a school, sports team, club, church, or business, you've probably felt the pain of a group apparel order: collecting sizes on a spreadsheet, chasing e-transfers, fronting the cost yourself, and hoping you guessed the quantities right. A team store fixes all of that. Here's exactly how ours work.

What a team store is

A team store is your own custom online shop, hosted right here on our site. We load it with the exact products, colours, and logos you've approved, and each person orders — and pays for — their own gear directly. No spreadsheets, no collecting cash, no upfront cost to you, and nothing left over in a box in your storage room at the end of the season.

How it works, step by step

1. We build your store. You pick the garments and decoration; we set up a dedicated collection page with your logo, your pricing, and a size guide on every product.
2. You share one link. Send it to your parents, players, staff, or members — everyone shops from the same place. It works on a phone, which matters when you're posting it to a team group chat.
3. Everyone orders their own. Each person chooses their size, style and colour and checks out individually.
4. We produce in one batch. When the order window closes, we decorate everything together — consistent quality, consistent colour, one production run.
5. We deliver. Orders ship to each buyer, or we set up a free group drop at your school or organisation.

Why organisations use them

• Zero upfront cost and zero inventory risk. You never buy stock. You never eat leftovers.
• No admin. We handle sizing questions, payment, and fulfilment. Nobody on your committee is reconciling a spreadsheet at 11pm.
• Consistent gear. The same crest, the same colours, batch after batch — so this year's hoodie matches last year's.
• A fundraising option. We can build a margin into the pricing that comes back to your group. Plenty of clubs run their store as a low-effort revenue line rather than a break-even service.
• Re-orderable. A new family joins in November? They order from the same link. No minimum to reopen.

Open windows vs. always-on

Most groups run one of two ways, and you can switch between them season to season:

• Order windows. The store opens for a fixed period — usually two to three weeks — then closes and everything is produced together. This gets you the best per-piece pricing, because the whole group's order counts as one quantity break.
• Always-on. The store stays live year-round and we produce on demand. Slightly higher per piece, but a new player can get kitted out in week six of the season without waiting for the next window.

Schools with a September rush and a spring grad order often run windows. Associations with rolling registration usually prefer always-on.

Sizing across a whole group

Group orders are where sizing goes wrong, so we build for it. Every product carries a real size guide with laid-flat measurements in inches or centimetres — not a generic S/M/L chart, but the actual specs for that specific garment.

Where a style comes in both cuts, we list youth and adult as linked products with a selector to switch between them. That's partly a practical thing and partly a tax thing: in BC, youth clothing is PST-exempt, so keeping the two separate means families with younger kids aren't overcharged.

What we need from you to set one up

1. Your logo — ideally vector (.AI, .EPS, .SVG), but send what you have. Artwork prep is free, and we'll tell you if it needs redrawing before it goes on a garment.
2. A shortlist of garments. Don't overthink it — three to six products is usually the sweet spot. Too much choice slows a group down.
3. Your colours — team colours, and which garment colours you want offered.
4. A rough headcount and a deadline. This is what tells us which quantity band you'll land in.

From there we send digital proofs for approval before anything is built. Standard production is ten business days once the window closes, with rush available.

Who it's for

We run team stores for all kinds of local groups, and you can browse live examples right now: the Delta Secondary Pacers store, the Ladner Minor Baseball fan store, Eric Hamber Griffins, Neilson Grove Griffins, and school spirit wear like Sibylla Kiddle School.

Whether you're a 300-student school or a 12-player rec team, the model scales down as well as it scales up.

Common questions

Does it cost us anything to set up? No. We build the store, and we're paid out of the orders that come through it.

What if only a handful of people order? That's fine — there's no minimum for the store to run. Per-piece pricing follows the same quantity bands as any other order, so a small group simply lands in a higher band.

Can we add products partway through? Yes. Send us the request and we'll add them.

Who handles a wrong size? We do. Buyers deal with us, not with you.

Do you ship outside Delta? Yes — Canada-wide flat-rate shipping is $11.99, free over $150, and we deliver locally around Tsawwassen, Ladner and Delta.

Curious how it could work for your group? Read more about our model, or get in touch using the form below and we'll help you set one up.